Don't know which project management software to use? Check out our comprehensive list of the best (and free!) options out there //
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Don't know which project management software to use? Check out our comprehensive list of the best (and free!) options out there

Alsyd Eabidin


If you’re looking to organize your team’s efforts, project management software can help keep track of the myriad tasks and assignments at hand. We’ve tested some of the most popular programs out there and compiled this list of the best options available in 2018. Whether you’re looking for an on-premise solution or a cloud-based one, we’ve got you covered!

Don't know which project management software to use? Check out our comprehensive list of the best (and free!) options out there

The Basics: Things you need to consider before choosing a project management tool

Do you have a large and/or remote team or organization that needs oversight? If so, then you may want to consider some sort of group tool like Basecamp, JIRA, Podio, etc. Do you work with lots of data (i.e., deliverables), spreadsheets, etc.? A tool like Excel might be more ideal for your workflow than anything else. Are you looking for something simple and intuitive? Something that offers file sharing capabilities as well as basic task tracking functionality? You might find what you’re looking for in an app like Wrike, Todoist, Asana, or Trello. Are you looking for something robust but easy-to-use? Then perhaps Atlassian’s suite of tools would be a good fit. They offer everything from bug tracking to version control to project management—all under one roof!

The Typical Tasks in Project Management

Project management is a lot like construction: when you start a new building, you lay down a foundation. The bigger and more complex your undertaking, though, the more things you need to consider and account for. To ensure that nothing goes awry down in your basement or halfway up your skyscraper, you need to assign tasks to teams. Some might have already completed their work before moving on; others may be just starting theirs.

Do You Need More Than One Project Management Tool?

If you run a business, then you understand how hard it is to manage all your projects at once. You need a good system for keeping track of your ideas and staying organized. In today’s post, we’ll review some of these systems, including tools that are both open source and those that will cost you money. 

And since all businesses have different needs, I’ll make sure to list some products at various price points. We’ll start with what many consider to be one of the most popular project management tools: Basecamp. We’ll also look at some alternatives, like Redmine and Mantis Bug Tracker. We also have an online tool called ZenHub that provides a visual way to stay on top of all your tasks. Finally, if you want something completely off-the-grid, check out Trello or Asana—both great alternatives if you don’t want to pay anything!

How Many Users Do You Need?

There are an almost unlimited number of online project-management tools available—take a look at Toggl, for example. You’ll have no problem finding a great platform, whether you work alone or with teams. When selecting one that works for you, remember to consider these questions: How many people will be using it? What does it cost per month per user if you have more than three users on your team? Is there mobile app support and how good is it (it should be very good)? If you need help from IT, what kind of training will they provide? Do they offer a free trial period so you can see if it fits your needs before paying for it?

How Many Projects Will it Support?

There are tons of online project management tools available, but how many projects can they really support? That’s what you should be looking for. If your team has a ton of projects and you don’t want to spend $2,000/month on a top-tier tool, take a closer look at some online resources that won’t cost you an arm and a leg.

Where Does It Run Best? Onsite, Cloud, or Hybrid Model

Cloud Project Management Software ____ is a web-based, all-inclusive, cloud-centric solution that offers integration capabilities and an open architecture that can be customized. It’s designed for businesses in need of collaboration and scheduling tools that help maximize team efficiency and workflow. Customers report a seamless transition from traditional project management systems to cloud models—with clear benefits including faster time-to-market as well as reduced overall costs.

What Are Your Technical Requirements?

The first thing you need to do is figure out what your technical requirements are. This can be as simple as deciding whether or not you want an online version available or if you want your new platform mobile-compatible. You’ll also have to think about things like security and data backup. What features do you absolutely need in order for your business to run smoothly? It’s important that you answer these questions before moving forward with any design, development, or marketing plans. Once you know exactly what you need, it will be much easier to find a solution that meets all of your needs without breaking your budget.

Which Features Do You Need Most?

If you’re managing a large, complex project, multiple teams and resources in different locations, you’ll want a tool that offers advanced features. If you work on small projects from your home office with only one or two team members, an all-in-one solution with fewer bells and whistles may suffice. Want something in between? We can help you pick among several solutions for your needs and budget. Here’s how!

Final Thoughts on Free Vs. Paid Tools

The ultimate decision about whether you should work with a paid or free tool is based on how much value it can bring you and your business. Working with tools that you don’t think will provide you significant benefits may end up wasting your time. At the same time, working with a tool that will save you tons of time but has a hefty price tag may not be worth it if it doesn’t save enough time for it to be worth spending money on.